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Table of Contents
SPECIAL REPORT
Year : 2020  |  Volume : 3  |  Issue : 2  |  Page : 45-46

SAVMA virtual white coating and graduation tool kit


1 College of Veterinary Medicine, The Ohio State University, Columbus, OH, USA
2 College of Veterinary Medicine, Western University of Health Sciences, Pomona, CA, USA
3 College of Veterinary Medicine, University of Minnesota, St. Paul, MN, USA
4 School of Veterinary Medicine, University of Wisconsin, Madison, WI, USA
5 American Veterinary Medical Association, Schaumburg, IL, USA

Date of Submission09-Apr-2020
Date of Acceptance09-Apr-2020
Date of Web Publication27-Jul-2020

Correspondence Address:
Ms. Laura Venner
College of Veterinary Medicine, The Ohio State University, 1900 Coffey Rd, Columbus, OH 43210
USA
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Source of Support: None, Conflict of Interest: None


DOI: 10.4103/EHP.EHP_7_20

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  Abstract 


This is a guide that may be used by student leadership of SAVMA veterinary colleges to initiate a conversation on conducting a White Coat and/or Graduation Ceremony online for veterinary students scheduled to receive their White Coats or Graduate during the COVID-19 pandemic. The safety and health of students, families, faculty, and staff are paramount during this incredibly difficult and precarious time. However, we feel that it is important to take time to recognize the time, dedication, and emotional strength it took for students to reach these points in their veterinary careers. We hope that providing an easy toolkit that explains how this can be done effectively will encourage administrations to host a virtual event to honor students.

Keywords: COVID-19, graduation, online graduation, virtual graduation


How to cite this article:
Venner L, Miller AN, Coryell J, Bucko M, Ross J, Hall D. SAVMA virtual white coating and graduation tool kit. Educ Health Prof 2020;3:45-6

How to cite this URL:
Venner L, Miller AN, Coryell J, Bucko M, Ross J, Hall D. SAVMA virtual white coating and graduation tool kit. Educ Health Prof [serial online] 2020 [cited 2020 Oct 21];3:45-6. Available from: https://www.ehpjournal.com/text.asp?2020/3/2/45/290923



This is a guide that may be used by student leadership of SAVMA veterinary colleges to initiate a conversation on conducting a White Coat and/or Graduation Ceremony online for veterinary students scheduled to receive their White Coats or Graduate during the COVID-19 pandemic. The safety and health of students, families, faculty, and staff are paramount during this incredibly difficult and precarious time. However, we feel that it is important to take time to recognize the time, dedication, and emotional strength it took for students to reach these points in their veterinary careers. We hope that providing an easy toolkit that explains how this can be done effectively will encourage administrations to host a virtual event to honor students.


  Decide on a Video Conferencing Platform Service Top


  • In choosing a conferencing service, look for a platform that allows individuals to enter a “meeting” either through video or phone on multiple types of devices (phone, tablet, laptop, desktop computers, etc.). One of the most well-known platforms is Zoom (https://zoom.us/).
  • This may require an investment from the school, particularly if they are expecting more than 100 individuals to participate in the ceremony.



  Record Any Speeches or Performances Previously Scheduled for the Ceremony Top


  • It is important to keep the traditions established during White Coat Ceremonies, even though the event will be moved to a different platform.
  • There is an option on many video conferencing platforms to share a screen. Compile all videos of speeches and performances before the White Coat Ceremony and play them at the appropriate time.



  How to Virtually White Coat a Student Top


  • Well before the White Coat Ceremony, collect the addresses of where students are participating in social distancing. Mail students their White Coats. This may either require an investment from the school or payment can be requested from students interested in participating.
  • Collect information on the White Coater and the relationship between the White Coater and student.


    • This can either be done by the school or by the student. Create a PowerPoint slide for each student which can be shown throughout the White Coat Ceremony. It can also be shared after the event with families.
    • While it might not be possible for students to be in the same room as the White Coater, highlighting the relationship between the White Coater and student is valuable.


  • Ask students to place White Coats on when their name is called and when their slide is presented on the video presentation.
  • The administration can guide students through the Veterinary Oath. By making a slide with the Veterinary Oath on it, family members and students can follow along with the administration.



  How to Virtually Hood a Student Top


  • Depending on whether your school rents or sells Hoods, the school can choose how to provide Hoods however they choose, with the caveat that there may be some financial considerations if Hoods are being sent to students.
  • Slides can be created for each student, which indicate the student's plan after graduation and who they would like to hood them.
  • Ask students to place Hoods on (if they are being sent to students) when their name is called and when their slide is presented on the video presentation.
  • The administration can guide students through the Veterinary Oath. By making a slide with the Veterinary Oath on it, family members and students can follow along with the administration.



  Tips and Tricks for a Smooth Presentation Top


  • One of the difficulties with the video streaming platforms is that there can be a lot of background noise when multiple people have their microphones on. Make sure that you have selected the option to mute all participants when creating the meeting.
  • Do a practice run! This may help any individuals who are running the ceremony. This will give administration the opportunity to catch any problems in the ceremony before it is live.
  • Have the SAVMA Executive Board support the administration by encouraging participation in the online ceremony.
  • There is typically an option to record the video on video conferencing platforms. This may be considered for family members who are unable to attend the virtual White Coat ceremony but would still like to see their loved one receive their White Coat.


Financial support and sponsorship

Nil.

Conflicts of interest

There are no conflicts of interest.






 

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